Privacy Policy

Cavendish Group International Ltd

Last updated: May 2026

Cavendish Group International Ltd (“Cavendish Group”, “we”, “us”, or “our”) is committed to protecting and respecting your privacy.

This Privacy Policy explains how we collect, use, store and protect your personal information when you use our website, register for our events, subscribe to our communications, or otherwise interact with us.

By using our website, you agree to the collection and use of information in accordance with this Privacy Policy.


1. Who We Are

Cavendish Group International Ltd is an international conference and events organiser operating business, technology, energy and public policy conferences and related services.

Our websites may include:

  • Host City
  • RAID – Regulation of AI, Internet & Data
  • Future Digital Twin & AI
  • Future Oil & Gas
  • Future AI
  • other associated event brands and services operated by Cavendish Group International Ltd.

2. Information We Collect

We may collect and process the following information:

Information you provide directly

This may include:

  • Name
  • Job title
  • Company or organisation
  • Email address
  • Telephone number
  • Postal address
  • Billing information
  • Dietary or accessibility requirements
  • Event preferences and interests
  • Information submitted through contact forms, registration forms or surveys

Information collected automatically

When you use our website, we may automatically collect:

  • IP address
  • Browser type and version
  • Device information
  • Operating system
  • Referral source
  • Pages visited
  • Time spent on pages
  • Website usage data through cookies and analytics tools

Event and networking platform information

Where applicable, we may collect information submitted through event apps, networking platforms or meeting scheduling systems used in connection with our conferences and events.


3. How We Use Your Information

We may use your information to:

  • Process event registrations and payments
  • Manage attendance at conferences, awards and workshops
  • Provide customer support
  • Send event updates and joining instructions
  • Facilitate networking and meeting arrangements between attendees
  • Respond to enquiries
  • Improve our websites, products and services
  • Send marketing communications about relevant conferences, reports or services
  • Analyse website traffic and user engagement
  • Comply with legal and regulatory obligations

4. Legal Basis for Processing

Under UK GDPR and applicable data protection laws, we process personal data on the following legal bases:

  • Consent
  • Contractual necessity
  • Legitimate interests
  • Compliance with legal obligations

Our legitimate interests may include:

  • promoting relevant events and services
  • improving user experience
  • maintaining business relationships
  • conducting market and audience analysis

5. Marketing Communications

We may send you information about conferences, webinars, awards, reports and related services that we believe may be relevant to your professional interests.

You may unsubscribe from marketing communications at any time by:

  • clicking the unsubscribe link in our emails
  • contacting us directly

We will always respect your communication preferences.


6. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to:

  • ensure website functionality
  • analyse website traffic
  • improve user experience
  • personalise content
  • support marketing and advertising activities

Cookies may include:

  • essential cookies
  • analytics cookies
  • performance cookies
  • marketing and advertising cookies

You can manage your cookie preferences through our cookie consent banner or your browser settings.


7. Sharing Your Information

We may share your information with trusted third parties where necessary to operate our business and events, including:

  • payment processors
  • event technology providers
  • CRM and email marketing platforms
  • analytics providers
  • website hosting providers
  • networking and event app providers
  • sponsors or partners where clearly disclosed in connection with event participation

We do not sell personal data to third parties.


8. International Transfers

As an international conference organiser, some of our service providers or partners may process data outside the United Kingdom or European Economic Area.

Where international transfers occur, we take appropriate safeguards to ensure your data remains protected in accordance with applicable data protection laws.


9. Data Retention

We retain personal information only for as long as reasonably necessary:

  • to fulfil the purposes outlined in this policy
  • to comply with legal obligations
  • to resolve disputes
  • to maintain business records

Retention periods may vary depending on the nature of the data and the purpose for which it was collected.


10. Your Rights

Depending on your location and applicable law, you may have rights including:

  • the right to access your personal data
  • the right to correct inaccurate information
  • the right to request deletion of your data
  • the right to restrict or object to processing
  • the right to data portability
  • the right to withdraw consent
  • the right to lodge a complaint with a supervisory authority

In the UK, complaints may be directed to the Information Commissioner’s Office (ICO).


11. Security

We take reasonable technical and organisational measures to protect personal data against:

  • unauthorised access
  • loss
  • misuse
  • disclosure
  • alteration
  • destruction

However, no method of internet transmission or electronic storage is completely secure.


12. Third-Party Links

Our website may contain links to external websites operated by third parties. We are not responsible for the privacy practices or content of external websites.

We encourage users to review the privacy policies of any third-party sites they visit.


13. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in:

  • legal requirements
  • technology
  • business operations
  • website functionality

Updates will be posted on this page with a revised “Last updated” date.


14. Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please contact:

Cavendish Group International Ltd
Email: info@cavendishgroup.co.uk
Website: Cavendish Group International Ltd